Guidelines

*taking effect from 2017

1. The courses of the IUC are self-managed in accordance with these guidelines.

2. All courses proposed to be held at the IUC need the approval of the Executive Committee, which represents the Council between Council meetings. Smaller conferences and symposia need the approval of the Director General (DG).

3. Proposals for courses should be received at the IUC Secretariat latest by 31 March in order to be on the Agenda of the spring EC meeting.

4. A course announced on the annual IUC Academic Programme poster can only be cancelled with the approval of the DG.

5. Course Directors should begin their planning as early as possible and finalise the arrangements for their course at least half a year before the academic year in which the course is to be held. The DG will need two sets of information:

a) For the Annual Programme poster, Course title, names of Course Directors and their institutions, and dates at which you wish the course to be offered. Please indicate who will be the Organising Course Director (of. item 6, below) Deadline: 31 March.

b) For each programme, a summary course and conference description and the names of lecturers and their institutions. This information must be received by 25 April if the course is to be offered between 1 September and 31 December, and by 30 September if the course is to be offered between 1 January and 31 August of the following year.

6. Every course must have at least two Course Directors, representing institutions from two countries. One of these should be the Organising Course Director. She or he will be responsible for all matters concerning organisation. All correspondence in relation to a course should be addressed to the DG.

7. Every effort should be made to secure the cooperation of a suitable and diversified number of lecturers and experts, representing at least three different countries. Similarly, every effort should be made to recruit students from as many countries as possible.

8. The course should be taught at postgraduate level.

9. The total number of persons taking part in a course should not, as a rule, fall below 10 or exceed 60. This rule does not apply for conferences.

10. Applications for admission to a course should be sent to the Organising Course Director and to the IUC Secretariat in Dubrovnik. The Course Directors decide about admission.

11. Course Directors, Lecturers and participants are expected to secure financial support to cover their expenses from their universities or from other organisations and funding bodies.

12.

a) The IUC requires the payment of a small course fee, currently 50 EUR, or the Kn equivalent to be paid by all course participants. Under very exceptional circumstances the DG may grant permission to charge higher course fee. In such cases, the Course Director must apply to the DG, stating her/his reasons, and the terms and conditions granted by the DG must be fully observed.

b) For each course a general fee of 600 EUR is to be paid if one of the organising course directors is coming from the paying IUC member institution or University of Zagreb. For course directors coming from non IUC members or from non-paying members, the General course fee is 1000 EUR. Course directors are responsible for it. Eventual reductions may be possible if requested by letter stating specific reasons.

c) All participants in conferences pay a conference fee of 50 EUR. The organizers of the conference are responsible for collecting this money.

d) For each conference, a general conference fee is 100 EUR, if one of the conference organizers is coming from paying IUC member institution or University of Zagreb. For organizers coming from non-members or non-paying members the General conference fee is 500 EUR.

13. The Organising Course Director is required to submit a written report including an estimate of the real costs of the course, using the budget form provided by the IUC Secretariat. This should be submitted to the DG within four weeks after the course.

14. Upon request, every student shall receive a statement of participation. If ECTS or other types of points are available, they are confirmed by course directors and home institutions.

Certificates are issued only upon the approval of the Course Director and the DG.

December 2015